Case Handler – Conveyancing team


£17,000 - £18,000

We are looking for a law graduate who has had some experience in the legal sector. The role will be working with a busy and growing solicitors in their conveyancing team and helping to progress client files and providing administration support to the team.

Why would you want to work here?

  • 23 days holiday + Bank Holidays and days at Christmas
  • Health Cash Plan
  • Death in Service – starting at 2 x salary
  • Pension – employee 5% employer 3%
  • Employee Assistance Programme

The role:

  • Progressing the matter file under the solicitor’s instructions. This may include amongst other things legal research, drafting letters, preparing planning applications and appeal forms.
  • Ensure that work sent to clients and related parties is correctly prepared in accordance with the firm’s standards and precedents and the Solicitor’s instructions
  • Report complaints from clients or third parties to the Team Leader
  • Maintaining control of the Conveyancer’s caseload to ensure that standards of matter conduct, file management, administration, and accounting are maintained at all times
  • Assist Conveyancer/s to bill all matters promptly and accurately; to maintain a justifiable and accurate level of work-in-progress; to pay and collect disbursements in accordance with professional and internal practice; to properly account for all client monies and effect transfers from client to office account when appropriate.
  • Assist Conveyancer/s with their sale, purchase and remortgage matters; to include: ordering documents from the HM Land Registry and requesting title papers from lenders where applicable, preparing sale contract papers, ordering searches on purchase matters, requesting funds from clients and their lenders, assisting in the completion of matters, completing Stamp Duty Land Tax Returns and Land Registry applications, scheduling of Deeds
  • Answer the telephone or meet clients who call into the office without an appointment on behalf of the Conveyancer, answering queries and taking messages where appropriate and making appropriate file notes
  • Providing updates to and responding to enquiries from clients and agents, brokers, lenders and other parties’ representatives.
  • Opening and closing client files in accordance with standard procedures including performing on-line money laundering checks
  • Maintain Conveyancer’s diary and make appointments
  • Organise internal and external meetings including meeting room bookings and if appropriate organising refreshments.
  • Manage outgoing post and emails as required.
  • Maintaining internal and client files to ensure they are up-to-date at all times.
  • Collate work received from the outsourcing company including arranging necessary enclosures so that it is ready to send out
  • Liaison with the Accounts Department as appropriate to ensure timely and accurate accounts administration, including receiving cheques, entering on file and passing to accounts
  • Input client and potential client contact details onto the database


  • Observe the code of practice in all areas as detailed in the Solicitors Code of Conduct and to observe fully the requirements of the Solicitors Accounts Rules
  • Knowledge, experience and passion for Conveyancing law and practices
  • Educated to degree level ideally in Law
  • Experience of working within a Conveyancing Department of a Law Firm or relevant legal qualifications would be preferred
  • Administrative experience in a Law firm is desirable.
  • Creative problem-solving ability
  • Good written and verbal communication skills
  • Fast and accurate keyboard skills – 50 wpm minimum
  • Computer Literacy in relevant software packages
  • Organisation skills including the ability to prioritise work